Executive Assistant to the CEO (Remote)
About Us:
Goldstein Immigration Lawyers is a dynamic immigration law firm company dedicated to helping people to relocate to the United States. We are committed to fostering a flexible and fun work environment where every team member has the opportunity to thrive.
Job Title: Executive Assistant to the CEO
Location: Remote (Only Outside the US)
Position Type: Full-Time (Pacific Time Zone)
8:00 AM - 5:00 PM PST
Compensation: Competitive salary in USD, with a benefits package including vacation days, wellness days, US federal holidays, and Summer Fridays.
Responsibilities:
- Manage and prioritize the CEO's email correspondence, responding when appropriate and flagging important messages.
- Proactively remind the CEO of upcoming deadlines, meetings, and tasks to ensure timely completion.
- Coordinate and schedule meetings, conference calls, and appointments, considering multiple time zones and availability.
- Collaborate with virtual teams to organize and facilitate meetings, ensuring smooth communication and cooperation.
- Maintain and update CEO's calendar, ensuring accuracy and consistency.
- Anticipate potential scheduling conflicts or issues and take proactive measures to resolve them.
- Assist in preparing meeting materials, agendas, and presentations as needed.
- Filter incoming communications, including emails and virtual meeting requests, ensuring the CEO's time is optimized and priorities are addressed efficiently.
- Handle confidential information with discretion and professionalism.
- Perform tasks and projects as assigned by the CEO.
Requirements:
- Fluency in English, with excellent verbal and written communication skills.
- Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management and scheduling software (e.g., Google Calendar, Calendly, etc.).
- High level of discretion and confidentiality, with a professional and diplomatic demeanor.
- Ability to work independently with minimal supervision, while also functioning as an integral part of a team.
- Flexibility to adapt to changing priorities and work hours as needed.
- Experience working in a remote or virtual environment is a plus.
Benefits:
- Comprehensive benefits package including vacation days, wellness days, and US federal holidays.
- Summer Fridays.
- A flexible and fun work environment.
- And more!
How to apply:
Send your resume to hiring@jgoldlaw.com